Summary: Looking to send secure documents online? This comprehensive guide examines the top platforms for sending secure documents in 2026, including SureSend’s encrypted file transfer service. We compare features, security levels, and ease of use across leading secure file sharing websites to help organizations protect sensitive information during digital transfers.
Why Sending Secure Documents Online Matters in Today’s Digital World
Have you ever hesitated before attaching a confidential document to an email?
You’re not alone in that concern.
In our interconnected business environment, the need to share files encrypted with proper security measures has never been more crucial.
According to IBM’s Cost of a Data Breach Report 2023, the global average cost of a data breach reached $4.45 million, a 15% increase over three years, highlighting the growing financial risks of unsecured document sharing.[1]
For organisations handling sensitive information – whether client financial data, personal health records, or confidential business strategies – finding reliable ways to send secure documents is no longer optional but essential.
In this article, we’ll explore the best platforms for encrypted file sharing, comparing their features, security protocols, and usability to help you make an informed decision for your sensitive document transfers.
Understanding Encrypted File Sharing: The Basics
Before diving into specific platforms, let’s clarify what we mean by secure document sharing.
When we talk about encrypting files for sharing, we’re referring to the process of scrambling data so that only authorised recipients can access and read it.
Effective secure file sharing typically involves:
- Encryption in transit: Protecting data as it moves across the internet (typically using TLS protocols)
- Encryption at rest: Securing data while stored on servers (often with AES-256 encryption)
- Access controls: Ensuring only intended recipients can open files
- Expiry mechanisms: Automatically deleting files after a set period
According to a study by Ponemon Institute, 59% of organisations have experienced a data breach caused by a third party, making secure file transfer even more crucial when sharing with external partners.[2]
Top 5 Websites for Sending Secure Documents Online
1. SureSend: Secure Document Sharing for Businesses
SureSend offers an encrypted file transfer service designed specifically for organisations that regularly handle sensitive information.
Our platform employs industry-grade encryption with TLS in transit and AES-256 at rest to protect your files once uploaded to our secure servers.
Key features:
- Server-side encryption for all uploaded files
- Customisable expiry dates for shared files
- Detailed logs showing file download status
- Upload up to 2 GB per transfer
- Password protection for additional security
SureSend is particularly popular among professional services firms like legal practices, accounting firms, and financial institutions that need to send secure documents while maintaining compliance with various regulations.
2. SendFilesSecurely.com
The aptly named www.sendfilessecurely.com provides a straightforward approach to encrypted file sharing.
Key features:
- End-to-end encryption options
- File size limits of up to 2GB on premium plans
- Self-destructing files after download or time period
- Email notifications when files are accessed
This platform is often used by smaller teams that need occasional secure transfers without complex setup requirements.
3. EmailLargeFile.com
www.emailargefile.com (often misspelled as emailargefile) combines large file transfer capabilities with encryption options.
Key features:
- Basic encryption for transferred files
- Specialises in larger file transfers
- Simple email-like interface
- File tracking capabilities
This service tends to appeal to users who primarily need to overcome email attachment size limitations while adding a layer of security.
4. SendFileOnline.com
www.sendfileonline.com offers a balance between usability and security features.
Key features:
- Encryption options for sensitive files
- Multiple file upload capability
- Recipient authentication methods
- Browser-based transfers without software installation
This platform is often used by teams seeking a balance between security and ease of use without complex technical requirements.
5. ZipShare.com
www.zipshare.com takes a compression-focused approach to secure file sharing.
Key features:
- File compression to reduce transfer times
- Password protection for zipped files
- Shareable links with expiration settings
- Basic encryption options
ZipShare is typically used when file size reduction is as important as security measures.
Comparing Security Features Across Platforms
When evaluating platforms to encrypt and share files, security features should be your primary consideration.
Here’s how these platforms compare on key security aspects:
| Platform | Encryption Type | Access Controls | Expiry Options | Audit Logs |
|---|---|---|---|---|
| SureSend | TLS in transit, AES-256 at rest | Password protection, email verification | Customisable expiry dates | Detailed access tracking |
| SendFilesSecurely | End-to-end encryption | Password protection | Self-destructing links | Basic access notifications |
| EmailLargeFile | Basic encryption | Email verification | Limited options | Download notifications |
| SendFileOnline | Transfer encryption | Recipient authentication | Time-based expiry | Basic tracking |
| ZipShare | Password-protected compression | Password sharing | Link expiration | Limited tracking |
Regulatory Compliance Considerations
For many organisations, sending secure documents isn’t just about best practices; it’s about regulatory compliance.
Different industries face various compliance requirements:
- Healthcare: HIPAA compliance for patient data
- Financial services: GDPR, PIPEDA, and other data protection regulations
- Legal firms: Client confidentiality requirements
- Government contractors: Specific security protocols for sensitive information
SureSend, for example, provides tools that support businesses in meeting GDPR, HIPAA, PIPEDA, and similar regulations, though it’s important to note that complete compliance also requires appropriate internal policies and practices.
According to the UK Information Commissioner’s Office, 88% of data breaches are caused by human error rather than cyberattacks, highlighting the importance of secure and straightforward file sharing systems.[3]
Ease of Use and Adoption Factors
Even the most secure platform won’t protect your data if your team finds it too cumbersome to use.
Here’s how these secure document sharing platforms compare for usability:
- SureSend: Clean interface designed for business users with minimal training needed. The focus is on simplicity without sacrificing security.
- SendFilesSecurely: Straightforward but may require some technical understanding to utilise all security features.
- EmailLargeFile: Very simple email-like interface that most users can navigate easily.
- SendFileOnline: Browser-based system with moderate learning curve for advanced features.
- ZipShare: Familiar to those who regularly use compression tools, but may confuse less technical users.
When considering which platform to adopt, balance security needs with the technical capabilities of your typical users.
Cost Considerations for Secure File Sharing
Budget often plays a role in selecting a platform to share files encrypted with proper security.
While free options exist, they typically come with limitations in security features, file sizes, or retention periods.
Most secure document sharing platforms offer tiered pricing based on:
- Number of users/seats
- Storage allocation
- Advanced security features
- Retention periods
- Customer support levels
For organisations regularly handling sensitive information, the cost of a breach far outweighs the subscription fee for a reliable secure file sharing service.
Real-World Use Case: Law Firm Document Sharing
Consider a mid-sized law firm that regularly exchanges confidential client documents with both clients and opposing counsel.
Before implementing a secure document sharing solution, they relied on email attachments and occasionally courier services for particularly sensitive materials.
After evaluating options, they selected SureSend for its combination of security features and ease of use.
The benefits they experienced included:
- Ability to send large case files that exceeded email attachment limits
- Confirmation of when clients accessed documents
- Reduced risk of confidentiality breaches
- Streamlined workflow compared to physical document delivery
- Support for their compliance with professional confidentiality obligations
This example illustrates how secure document sharing platforms can address real business challenges while enhancing security.
Best Practices When Using Secure Document Sharing Services
Regardless of which platform you choose to send secure documents, following these best practices will enhance your security:
- Use strong, unique passwords when password protection is an option
- Set appropriate expiry times rather than leaving documents accessible indefinitely
- Verify recipient details before sending sensitive information
- Consider file permissions (view-only vs. downloadable) based on needs
- Review access logs to monitor who has viewed your documents
- Provide clear instructions to recipients on how to access secure documents
- Implement a clear policy on which types of documents require secure sharing
Frequently Asked Questions
Is email secure enough for sharing sensitive documents?
Standard email is generally not secure enough for sensitive documents. Emails can be intercepted in transit, forwarded without your knowledge, and typically lack encryption. Dedicated secure document sharing platforms offer encryption, access controls, and expiry settings that standard email doesn’t provide.
How does SureSend’s encryption work?
SureSend uses industry-grade encryption to protect your files. This includes TLS encryption while files are being uploaded or downloaded (in transit) and AES-256 encryption while files are stored on the servers (at rest). This means your files are encrypted once they reach SureSend’s secure servers.
Can I control how long my shared documents remain accessible?
Yes, SureSend and most secure document sharing platforms allow you to set expiry dates for shared documents. This means the documents will automatically become inaccessible after your specified timeframe, reducing the risk of unauthorised access in the future.
Do I need technical expertise to use secure document sharing platforms?
Most modern secure document sharing platforms, including SureSend, are designed to be user-friendly and require minimal technical knowledge. They typically offer intuitive interfaces similar to email or cloud storage services, making them accessible to users with basic computer skills.
How can secure document sharing help with regulatory compliance?
Secure document sharing platforms provide tools that support compliance with regulations like GDPR, HIPAA, and PIPEDA by implementing appropriate security measures for sensitive data. These include encryption, access controls, and audit trails. However, complete compliance also requires proper internal policies and practices within your organisation.
Conclusion: Choosing the Right Platform to Encrypt and Share Files
In today’s digital business environment, the ability to send secure documents is not merely a convenience but a necessity for protecting sensitive information and maintaining compliance.
When selecting a platform, consider your specific needs regarding:
- Security requirements and encryption standards
- Ease of use for your team and external recipients
- Integration with existing workflows
- Compliance support for relevant regulations
- Cost structure and value for your specific use cases
The consequences of unsecured document sharing can be severe, ranging from data breaches and financial penalties to loss of client trust and damage to your organisation’s reputation.
Platforms like SureSend offer a balanced approach to these challenges, providing industry-grade encryption (TLS in transit, AES-256 at rest) with a user-friendly interface designed for business needs.
As cyber threats continue to evolve and data protection regulations become increasingly stringent, investing in proper tools to encrypt and share files securely is a prudent decision for any organisation handling sensitive information.
